Article 1: Membership Fees

  1. Membership fees shall be established by the Executive Committee and approved by the General Assembly.
  2. The current membership fees shall be specified on the official website of the Association.
  3. Membership shall remain in good standing only upon full payment.

Article 2: Admission of Members

  1. Applications for membership shall be submitted via the official EASA website or directly to the Office of the EASA.
  2. The Executive Committee shall review all applications and approve membership.
  3. Membership shall commence upon confirmation by the Executive Committee and payment of the applicable fees.

Article 3: Rights and Duties of Members

  1. Members in good standing shall have the right to:
    • Attend EASA congresses and meetings;
    • Participate in Research Networks and Research Initiatives;
    • Vote in the General Assembly;
    • Stand for election to the Executive Committee or other governing bodies, subject to eligibility criteria.
  2. Members shall:
    • Uphold the Statutes and By-laws of the EASA;
    • Act in accordance with the decisions of the General Assembly and the Executive Committee;
    • Participate actively in the Association’s activities, including research, publications, and conferences.

Article 4: Meetings

  1. The General Assembly shall meet once during the EASA Congress.
  2. The Executive Committee shall meet at least once during the Congress, and may hold additional meetings as required.
  3. Notices for meetings, including agendas, shall be provided to members at least four weeks in advance.
  4. Meetings may be held in person or via approved electronic means.

Article 5: Research Networks and Research Initiatives

  1. Research Networks (RNs) shall be established with a minimum of 10 members from different countries.
  2. Research Initiatives (RIs) shall require at least 5 members in good standing, with a designated Coordinator and Vice-Coordinator.
  3. Each RN and RI shall:
    • Elect a President, Vice-President, and Board according to internal procedures;
    • Submit an activity report to the Executive Committee;
    • Organize sessions at the EASA Congress;
    • Conduct mid-term meetings if necessary.
  4. All RN and RI members must be individual members of the EASA in good standing.

Article 6: Financial Management

  1. The Treasurer shall:
    • Prepare a three-year budget aligned with planned activities;
    • Maintain accurate financial records;
    • Present annual financial reports to the Executive Committee and General Assembly;
    • Propose membership fees and donation policies.
  2. Expenditures exceeding USD 1,000 shall require approval by the Executive Committee.
  3. All donations, grants, and contracts shall be recorded and used in accordance with the goals of the EASA.

Article 7: Office of the EASA

  1. The Office shall consist of the General Secretary and the Treasurer, with additional personnel appointed as necessary (e.g., Website Manager).
  2. The General Secretary shall be appointed by the Presidents and shall:
    • Implement the decisions of the Presidents and Executive Committee;
    • Appoint and supervise the Website Manager.
  3. The Treasurer shall manage the financial affairs of the EASA as specified in Article 7.
  4. The physical location of the Office shall be specified on the official website of the Association.

Article 8: Presidents and Vice-Presidents

  1. The EASA shall have three Presidents, each from a different country, and one or more Vice-Presidents.
  2. The Presidents shall:
    • Represent the EASA externally;
    • Oversee the Office;
    • Ensure implementation of Executive Committee decisions.
  3. The Vice-Presidents shall assist the Presidents and act on their behalf when required.
  4. Terms of office: three years, one term only.

Article 9: Amendments to the By-laws

  1. Proposals for amendments may be submitted by:
    • At least 20% of the Executive Committee members, or
    • At least 20% of the individual members of the EASA.
  2. Amendments shall be discussed and approved by the Executive Committee and subsequently adopted by a majority vote in the General Assembly.

Article 10: Interpretation

  1. The Executive Committee shall interpret the By-laws in cases of doubt.
  2. In the event of any conflict between the Statutes and the By-laws, the Statutes shall prevail.

Article 11: Effective Date

These By-laws shall enter into force immediately upon approval by the General Assembly and shall remain in effect until duly amended.